Top 13 Invoice Management Software Solutions

Discover top invoice management software for 2025. Try InvoiceOwl's free trial to simplify tasks and enhance billing processes.

Jeel PatelJeel Patel
||Updated: January 2, 2025|15 min read
Top 13 Invoice Management Software Solutions

Managing a business requires sending invoices, a painful but necessary process. But things become even more complicated when using paper invoices, which is where invoicing management software comes into play.

According to research, paper invoices take several stages to complete, and manual errors cost $54 to correct on average.

Using the best invoicing software for small businesses helps solve this problem. It allows you to manage all the processes involved in the billing more effectively, saving you lots of time and money. Along with the listed benefits of billing software, you can even customize invoices in various ways, making it easy for you to send them out to customers.

There are several online invoice software programs on the market today, but when choosing one, how do you even start?

Many solutions are available, so we have tested and picked 13 of the best invoice management software to make your decision that bit easier.

What You'll Learn

  • 01Comprehensive comparison of 13 leading invoice management solutions
  • 02Key features and pricing details for each platform
  • 03Pros and cons based on real user experiences
  • 04Critical factors to consider before choosing invoice software
  • 05Best options for different business types and sizes

Overview of Leading Invoice Management Tools

At-a-Glance Comparison

#SoftwarePriceRatingBest For
1InvoiceOwl$28.99/mo
4.5
Accurate invoicing & estimates
2FreshBooks$15/mo
4.1
Large enterprises
3Zoho Invoice$9/mo
4.5
Small & large businesses
4QuickBooks$30/mo
4.0
Small & medium businesses
5SquareFree
4.1
Small businesses
6Field Promax$49/mo
4.0
Advanced capabilities
7MediusCustom
4.0
Medium-sized businesses
8WaveFree
4.2
Simple & free solution
9Refrens$7/mo
4.0
Startups
10InvoiceBerry$15/mo
4.0
Freelancers & small businesses
11Hiveage$16/mo
4.5
All types of businesses
12Harvest$12/mo
4.3
Hourly basis invoices
13Invoice2go$5.99/mo
4.3
Small businesses

InvoiceOwl - Best for accurate invoicing and estimates

Editor's Choice
#1

InvoiceOwl

4.5

Best for accurate invoicing and estimates

InvoiceOwl
Starting Price
$28.99/month
Free Trial
3 days
Key Features
Professional estimates & invoicesE-signature supportClient managementMultiple customizable templates24x7 support systemQuickBooks Online Sync

InvoiceOwl is an excellent estimate and invoicing software that helps in creating invoices in just a few taps. Invoices can be generated instantly and are sent out to customers in a professional and modern way.

Invoiceowl

This invoicing software includes all the functionality you need to efficiently create an invoice, from creating a quote to calculating and generating sales tax and reports, all within one program.

Several features are available in this robust invoicing software that will assist in creating estimations, quotations, purchase orders, credit memorandum, and unlimited invoices. A real-time notification will inform you when clients receive and open invoices.

In addition, you can download your professionally designed invoice templates in the file format of your choice, such as Google Docs, Microsoft Word, Microsoft Excel, and Adobe PDF file formats.

Why users choose InvoiceOwl

  • Client information database for easy contact management
  • Perfect invoice templates with quick estimate conversion
  • 24x7 built-in chat and email support
  • Paperless invoicing reduces human errors
  • Multiple customizable invoice templates
  • Detailed business activity reports

Easy-to-use interface with unlimited estimates and a great selection of templates.

Verified User

FreshBooks - Best for large enterprises

#2

FreshBooks

4.1

Best for large enterprises

FreshBooks
Starting Price
$15/month
Free Trial
30 days
Key Features
Automated expense importingPersonalized thank you emailsLate fees & remindersCustomizable deadlinesAutomatic tax calculation

The FreshBooks invoicing software is undoubtedly among the best available today. Small businesses can use them to take on more extensive and demanding invoicing activities since they have over 5 million businesses in their network.

Freshbooks

The application is handy for freelancers to present their businesses more professionally. How come? FreshBooks makes invoicing very quick and easy.

Pros

  • Unlimited estimates and invoices
  • Supports 14 languages
  • Exceptional customer service

Cons

  • Multi-business support is not available
  • Limited payment gateway functionality

Zoho Invoice - Best for both small and large businesses

#3

Zoho Invoice

4.5

Best for both small and large businesses

Zoho Invoice
Starting Price
$9/month
Free Trial
30 days
Key Features
Wide variety of templatesMulticurrency supportMultiple language invoicesItemized invoicesRecurring invoices

When choosing the best invoice management software for your business, you cannot neglect to implement Zoho Invoice in your list of considerations. The platform offers several free yet excellent automation and invoicing features for business owners.

Zoho invoice

Thus, it makes one of the best invoicing software applications for people looking to streamline their payment and workflow processes while also saving money.

Zoho invoice also offers a wide range of financial services and a platform for managing finances. You can customize your invoices and online payments using Zoho Invoice, which consists of a standalone application.

In addition to its automated features, Zoho Invoice offers a variety of functions that make it the right invoicing software for small businesses and entrepreneurs.

Pros

  • Create and pay recurring invoices easily
  • Automate internal and external processes
  • Multi-currency invoice support

Cons

  • Developer skills needed for custom automation
  • Limit of ten workflows per module for automation

QuickBooks - Best for small and medium businesses

#4

QuickBooks

4.0

Best for small and medium businesses

QuickBooks
Starting Price
$30/month
Free Trial
30 days
Key Features
Income & expense trackingCustom invoice creationInvoice payment trackingImportant remindersCustomized reports

Small and not-so-small businesses alike have long used QuickBooks' invoicing management tools. The platform's ability to collect, organize, and report on business metrics attracts those looking to find better metrics for their businesses.

Quickbooks

The invoicing functionality of QuickBooks lives up to its reputation of offering comprehensive accounting tools. Invoices can be customized and automated through a QuickBooks account, billable hours can be added, and similar invoices can be duplicated and sent to multiple customers.

Pros

  • Customized reports available
  • Access to other QuickBooks accounting tools
  • Comprehensive resource center

Cons

  • Higher cost than other invoicing options - consider an alternative to QuickBooks online for similar features at affordable prices

Square - Best for small businesses

#5

Square

4.1

Best for small businesses

Square
Starting Price
Free
Free Trial
N/A
Key Features
Real-time project trackingInstant payment via SMS/email/linksProfessional invoice creationBatch invoicingE-signature contracts

For small businesses who want to manage both online and in-person purchases, Square is very good. Square's streamlined approach handles invoice and payment processing, which is ideal for business owners.

Square

Invoices can be customized, recurring billing can be set up, and invoice status can be monitored in real-time with Square Invoice. One-click payments from a phone or tablet facilitate approximately 75% of Square invoice payments within one day.

Pros

  • Real-time tracking of professional invoices
  • One-click payments available for customers
  • No monthly fee charged

Cons

  • Transaction-based fees can add up
  • Limited invoice customization options

Field Promax - Best for businesses that need advanced capabilities

#6

Field Promax

4.0

Best for businesses that need advanced capabilities

Field Promax
Starting Price
$49/month
Free Trial
14 days
Key Features
Personalized invoicesDigital equipment trackingExpense management & trackingQuickBooks integration

The Field Promax field service invoicing software is a leading product in the industry.

Field promax

SMBs can leverage the capabilities of this software by providing adequate support and a sophisticated platform.

The software features customer management, scheduling, dispatching, equipment, and time management.

Many features are available to keep track of work orders, manage teams, create dashboards, and view reports.

You can count on Field Promax for fast and mobile invoice services. Invoices are refined, and field management is in your pocket to keep your finances on track.

Pros

  • Easy to use, intuitive, and affordable
  • Excellent customer support

Cons

  • Can be a little slow sometimes

Medius - Ideal for medium-sized businesses

#7

Medius

4.0

Ideal for medium-sized businesses

Medius
Starting Price
Custom pricing
Free Trial
Contact for details
Key Features
Improved supplier relationshipsAutomated interactions & benchmarksVendor communication automation

Medius is another worth-adding software to the top billing and invoicing software that can help you automate routine tasks, track spending, and make smarter spending decisions while working with your ERP system.

Medius

Using this invoicing and billing software, you can choose various software solutions based on the number of solutions required to stay in compliance and maintain control over your company's spending.

Medius automates accounts payable, procurement, supplier management, contract management, and payment automation, helping you maximize efficiency in these areas.

Pros

  • Easy invoice tracking
  • Real-time invoice monitoring

Cons

  • Cannot make changes to invoices sent to payments

Wave - Best suited to those seeking a simple and free invoicing solution

#8

Wave

4.2

Best suited to those seeking a simple and free invoicing solution

Wave
Starting Price
Free (Payroll $20/mo + $6/employee)
Free Trial
N/A
Key Features
Free of chargeAutomated accounting softwareInstant notificationsTime trackingExpense tracking

Wave is a time tracking, expense tracking, payments, and bookkeeping software to automate your bookkeeping all in one place. Additionally, it is free of charge, and it's perfect for freelancers and small businesses alike.

Wave

The billing software allows you to track your payments, bills, expenses, and receipts. Make your small business stand out with a professional invoice template.

Pros

  • Send unlimited invoices
  • Extensive library of customizable templates

Cons

  • Some Wave tools require paid subscription
  • Instant payments cost more

Refrens - Best for startups

#9

Refrens

4.0

Best for startups

Refrens
Starting Price
Free (Premium $7/mo)
Free Trial
N/A
Key Features
Unlimited free invoicesPermission controlEasy-to-use invoiceCustomizable columns

Refrens

Invoices can be created for an unlimited number of clients without any payment through Refrens.

Deliveries, payment receipt builder, debit notes, and credit notes can all be created with one click.

Additionally, you can edit fields and columns freely and save the invoice as a PDF, email, or WhatsApp directly.

Creating invoices can be challenging, even if you're a business owner who generates bills at the end of each month.

Pros

  • Comprehensive but straightforward business invoices
  • Lower service fees than PayPal

Cons

  • Small businesses may face structural issues
  • Not enough template choices

InvoiceBerry - Ideal for freelancers and small businesses

#10

InvoiceBerry

4.0

Ideal for freelancers and small businesses

InvoiceBerry
Starting Price
$15/month
Free Trial
14 days
Key Features
Invoicing dashboardInvoice paymentsExpense trackingRecurring invoices

InvoiceBerry was created specifically for small businesses as the best invoicing software for small businesses. A professional-looking invoice is created and shared easily, simplifying and streamlining the entire invoicing process.

Invoiceberry

InvoiceBerry offers you a wide range of valuable features, such as automating your invoicing through billing recurring invoices to your repeat and regular clients and providing you with accurate reports regarding your clients.

Pros

  • Send unlimited invoices
  • Easily affordable

Cons

  • Not enough invoicing template options

Hiveage - Best for all types of businesses

#11

Hiveage

4.5

Best for all types of businesses

Hiveage
Starting Price
$16/month
Free Trial
14 days
Key Features
Time, expense & mileage trackingSubscription & recurring billingPayment gatewaysMulti-payment support

Assuming that you do not have any necessity for the extensive features offered by the billing and invoicing software solutions listed above, Hiveage could just be the best alternative you could try for your invoicing needs.

Hiveage

This is a simple and easy-to-use cloud-based invoicing and billing software that uses a dashboard that provides easy navigation and can be integrated with all the primary accounting and project management software tools currently available in the market.

Pros

  • Set up recurring invoices and charge subscriptions
  • Multi-payment gateway support with partial payments

Cons

  • Competitors offer better customer service
  • Not suitable for growing businesses

Harvest - Best for hourly basis invoices

#12

Harvest

4.3

Best for hourly basis invoices

Harvest
Starting Price
$12/month per user
Free Trial
30 days
Key Features
Time tracking & billingBudget planning & managementPayPal & Stripe integrationAdvanced time tracking

Billable time and expenses can be tracked automatically with Harvest time tracking and accounting software. Despite its simplicity, it is highly effective.

Harvest

It is helpful for freelancers and small business owners who want to track the activities of remote teams. It allows team members to keep track of their time and mileage easily. Expenses can also be tracked by uploading receipts.

A few clicks can convert tracked time into invoices, which can then be sent to clients.

Pros

  • Lightweight design with intuitive user experience
  • Advanced time tracking features
  • Automatic client payment reminders

Cons

  • No template customization for free users
  • Fixed price point limits flexibility

Invoice2go - Best for small businesses

#13

Invoice2go

4.3

Best for small businesses

Invoice2go
Starting Price
$5.99/month
Free Trial
30 days
Key Features
Ease of useInstant website creationOnline marketingBusiness reportsTime & expense tracking

A contractor, freelancer, or small business will find it easy to use, affordable, and straightforward.

Invoice2go

Using the billing and invoicing software, users can track time, and expenses, invoice and accept payments, and generate business reports. As well as creating instant websites, you can publish your profile to marketplaces that provide services.

Pros

  • Affordability
  • User-friendly and easy-to-understand
  • Can be used for online marketing

Cons

  • Cheapest plans have limited features

Key Considerations Before Choosing Your Invoice Software

All businesses need invoices, whether small businesses are making their first sale or prominent companies are reaching profitability thresholds that satisfy stockholders. Invoicing and billing software reduces errors, improves cash flow, streamlines invoice preparation and sending, and streamlines payment collection for companies to help them reduce time, improve cash flow, and stay organized financially.

Below are several things to consider when subscribing to invoice management software.

Flexible pricing

The demands of customers keep on fluctuating. If subscription-based businesses cannot anticipate and address their customers' needs, they will suffer a setback.

As a result, businesses should select subscription management software that accommodates their customers' needs and handles pricing changes.

Flexible price plans and seamless pricing changes are critical features of subscription billing software.

Supporting bulk operations

Changes in the outer world affect business changes. Additionally, product additions, removals, and price changes are constants.

Pro Tip

Look for invoice management software that supports bulk operations to handle large-scale changes efficiently across your invoicing system.

Invoice branding feature

In today's competitive market, brands are proof of credibility and reflect professionalism.

Over 89% of marketers emphasize creating brand awareness before generating sales and leads.

Using corporate branding smartly allows a brand to build a relationship with its customers.

As a result, businesses often attach their logo to letterheads, business cards, marketing materials, and invoices to give them a professional look. A subscription billing platform enables businesses to get corporate branding printed on invoices.

Start Using InvoiceOwl Today to Create Customized and Professional Invoices

Try InvoiceOwl and start exploring a range of exclusive features like invoices, estimates, e-sign, and reporting!

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Frequently Asked Questions

With a customized invoice template, you can create professional-looking invoices. If it is filled out in Word or Excel, you can email it as a PDF or print it out.

Among its many features, InvoiceOwl is one of the market's most popular invoicing and estimating software. It has replaced Microsoft Invoicing and comes with many templates, and it also helps in project management.

Client and customer invoice management refers to handling invoices and payments. During the billing process, the invoice will be sent, the client will receive the invoice, a payment due date will be established, payment will be received from the client, and payment will be recorded as part of the cash flow.


Conclusion

To help narrow your options, keep these things in mind when choosing invoice software. Choose an invoicing software that works for your business by comparing pricing, features, and other factors.

Written by

Jeel Patel

Founder & CEO at InvoiceOwl

Jeel Patel is the founder of InvoiceOwl, a highly-rated estimating and invoicing software designed to streamline contractor businesses' invoicing and estimating workflows. He holds a degree in Business Administration and Management from the University of Toronto, where he developed strong analytical capabilities and business acumen.

More about Jeel

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